Purchase-Sale-Stock

Basic settings


Employees grouping
    depending on the types of employees setting up various files for employees such as sales, purchasers warehouse manager etc, good for sharing latter among department.

Suppliers info
    setting up suppliers basic info such as factory name, Tel number, address etc.

Customer info
    setting up customers info such as name, Tel number, address, email, etc.

Warehouse info
    basing on need of goods is able to divide the warehouse into area 1, area2, area3, etc, and set them as needed for latter convenience.

Products info
    basing on types of the products encode them and make the original settings which influence the later processing, such as cost, sale price, safe stock volume, codes setting, price on POS and member price, validity date and associated column items, etc. All factors are important to latter purchase-sale-stock processes by Mr.Boss.

Currency exchange rates
    Mr.Boss. offers RMB,HKD,USD,NTD four currencies to exchange freely. The client is able to just set the spot rate and the system auto exchanging his trading currency into his accounting currency. It is saved labor.

Special case info
    depending on promoting or other special activities we are able to design special resolution assisting our client processing their purchase-sale-stock and profitable or lose etc, analysis and prediction.


Front-desk POS cashier

    Applying to Front-desk cashier operation in retails by key board (by mouse either), supporting scanners, cash savers, displayer for customer, ticket printer, taking cash and making changes various functions. It is able to combining with purchase-sale-stock supporter system and makes able to handle both wholesale and retails. The module has being simplified and the client is able to handle it easily. It could set up the items info repeatedly being applied, after that the system acknowledges it and makes info input faster.


Purchase processing

Ask price by supplier
    after input all the info of suppler or connect their price inquiry Chanel the suppler is able to set the ask price direct online and set up his supplier ask-price data base furthermore the inquirer is able to search all the historic ask-price data in the system and copy the history order to make new purchase to form a complete purchasing ask-price system.

Purchase order
    this is the verification of purchase issued by purchaser to his supplier. The purchaser is able to place his order online and after the supplier received it they can process immediately. Our system record all process in details make it easier to check and follow the order.

Purchase note
    basing on PO in detail, the suppler delivered to warehouse or other places requested by purchaser, the purchase makes the purchase list which records goods contents received. This becomes certificate for latter accounting and used to compare with history data to calculate the difference.

Return note
     After checking the materials purchased the purchaser will make a goods list that need to be returned to its supplier due to unqualified ( by QC ) and notice the supplier to take action to compensate by deliver other qualified goods instead, etc.this PO belong to unaccomplished order and need the purchaser follow after.


Sale processing

Purchaser’s bids:
    Imputing the bids of purchaser and setting up bids data base to the system, thus the client is able to inquiry or copy according them latter on.

Customer Order:
    this is the important verification of customer’s purchaser. The customer is able to place the order directly online in the same time the sale center receive the info and process it. After recorded all the info in details and set it into data base so the order followers are able to finish the order or check its status latter.

Delivery note:
    depending on CO in detail the client checked his stock enough to meet the customer’s request, then deliver it to the spot the customer ordered and the system recorded all the delivery data such as trading prices, gross income spot calculating, sale taxes etc, preparing them for latter accounting, analyzing and reporting.

Return note:
    as customer checked the goods the client delivered to him by his QC and returned the unqualified one back to our client, our client need to issue this note and notice the warehouse and associated departments to take immediate action such as repairing, retiring, compensating, etc. The order should be taken as uncompleted.

Inventory management

Note of check in:
    Applying to all materials associated with producing products such as office accessories, worker protections, repairing tools,etc. Some business even is able to combining them with completed products. The client input them into Mr.Boss system once adding the original stocks our system is able to finish the jobs.

Delivery note:
    Applying to all materials except for sale, such as office accessories, worker protections, repairing tools, etc. Some business also could use it as recording products half-completed to keep the physical inventory and the accounting value are the same.

Retiring note:
    to note all the wasted materials such as damped, overdue, wasted, defectives, etc.

Inventory adjustment note:
     by checking an inventory of the materials in stock the client should make a adjustment note according to inventory profit or loss after approved by his manager. Keeping the physical inventory and the accounting value the same once more makes the client managing his inventory effectively while doing his business.

Inventory transfer note:
    the client sometimes need to transfer the stocks among warehouses due to stuffed or other reasons then he should make this note to record the changes.

Materials borrowing:
    sometimes the client need to borrow some material from their partners due to shortage or his materials still on the way. Our system is able to record all the info related to help the client managing his borrowing process.


Accounting management

Receivable and payable note
    help the client process the receivable and payable accounts and record them on various reports.


Analyzing reports

    Mr. Boss issues purchase report in details, order report in details, Inventory prediction report, not arriving goods analyzing report, order plan analyzing report, purchase-sale-stock in details daily reports, purchase-sale-stock receipts assembling reports, receivable accounts analyzing report at occurring day, receivable accounts analyzing report on due day, payable accounts analyzing report at occurring day, payable accounts analyzing report on due day, receivable and payable accomplished accounts analyzing report, inventory status analyzing report, borrowing status analyzing report, the suppliers and demanded trading analyzing reports, sales trading analyzing reports, the goods exchange analyzing reports, gross income analyzing reports, goods validate analyzing reports, etc, more than 100 reports for reference of our clients.

Finance & Accounting

Cash / bank check account
    Being able to record the journal accounting process of the cash and deposit in banks an check the balance or details at any time. It adheres verifying function and the in and out of them will be validated only after being approved.

Accounting subjects
    The system already established current accounting subjects both of Taiwan and Mainland China, and the accounting codes also based on the local treasury’s rules. The accountant is able to apply them right away and if it is not enough the accountant would able to set up sub-item( sub-subject) by themselves, to the third sub subject is the most.

Daily entries
    The accountant is able to set up the daily used accounting sub-subjects making the module of daily entries and copy them to recording vouchers latter. It reduce the risk of error and make accounting effective.

Recording vouchers
    When first transaction occurs the clerk need record it by voucher(transferring note called by Taiwan) and input the data into accounting system as original recording vouchers. But the recording vouchers need to be verify by authorized person then input them into the accounting system.

Clerking operation
    After the recording vouchers need being verified by authorized person then the clerk input them into the accounting system. Once the data being inputted it is unable to be deleted or changed.

List of properties
    The client is able to input all the data of fixed assets into property list and record their remain value, average time of depreciation, date of purchase etc, basic data and the system balance the total amount of the fixed assets for manager’s reference.

Automatic depreciation
    The system is able to automatic depreciate the fixed assets based on the data of properties listed and proceed the depreciation vouchers and transfer to proper account after authorized monthly and saved the labor work.

Profit balance
    After a accounting period the system will automatically count the revenue, cost and transfer the balance to the profit of the year and the share dividends accounts.

Auto balancing
    After account balanced the system will automatically shift to the next accounting period and all the records of accounting vouchers are not able to change or delete. The settled vouchers is not able to input once more.

Finance reports
    Mr. Boss issues the following financial reports for decision makers: daily report of vouchers, daily accounting records, daily report, cash balance book, estimating report, subject in detail report, ledger report, quantity&amount in detail report, quantity&amount ledger report, profit or loss report, two terms profit or loss report, multi-months profit or loss report, balance sheet, two terms balance sheet, multi-months balance sheet, revenue analyzing report, cost analyzing report, property lists, etc, financial reports which all have been design according to local treasury’s rules and are able to report direct to the tax department of local government.

Wechat Sales Management System